It should come as no shock to anyone who reads this blog that I’m a bit of a bit of a procrastinator. Ok, so maybe a lot of a procrastinator. But I’ve been trying to apply the “Getting Things Done” method, albeit slowly, to my life since March. Today I came across another information/time management system. It’s called Inbox Zero.
The Idea behind Inbox Zero is pretty simple, Keep your inbox empty. I won’t go into the whole system in depth here, the best way to understand it is to Watch this Video. Now I had always tried to keep my inboxes empty, but they ended up being more like its own separate ToDo list rather than an input to my GTD system. Also, Inbox Zero suggested something that kind of shocked me: Only have 1 or a few archive folders. Why so few? Well, Gmail and Outlook both have pretty decent search systems, so there is no need to deeply compartmentalize email. I actually only made a slight modification to what Merlin Mann presented; a folder marked “Daily Stuff” that all the daily reports and change tickets the RNOC has to monitor get placed. At the end of my shift, I clear the folder out to get ready for the next day.
After I started implementing the system, I realized that I was using email as a storage place too. I had emails from years ago I apparently kept because of pictures or files attached to them. I found online order receipts for things I purchased YEARS ago. Stuff that I really had no business keeping, at least in an email form. It felt cleansing to delete it.
I hope this way I can focus more on getting things into my GTD system, I think I was hesitant of putting things into the iPhone because I knew it was already in my inbox. I also gained a whole screen on my work station. Since a portion of my work is email based, I always felt like I needed it up. Since its empty, it felt OK to keep it in the background, since I would get a popup if an email was sent to me anyway. Time will tell if I can stick to it, but I must say, it feels good seeing nothing in my inboxes.